Guests of the conference room, which is operated and owned by KORONGO HOUSE PROPRIETARY LIMITED WITH REGISTRATION NUMBER : 2023/79603707. (“KH”), are requested to abide by the terms and conditions of use set forth herein. By using this website, you will be deemed to have accepted these terms and conditions.

KH reserves the right to change these terms and conditions at any time without prior notice. In the event that any changes are made, the revised terms and conditions shall be posted on this website immediately. Please check the latest information posted herein to inform yourself of any changes.

1. CONFERENCING

1.1          All prices exclude VAT and rates are ZAR (South African Rand).

1.2          To order to secure a booking of the conference room-:

1.2.1       Full payment is required to be made through the online booking platform of the invoice provided;

1.3          The Guest confirms that they are satisfied with the conference room and that the conference room will meet their / her / his / its needs.

1.4          Should the Guest cancel the booking there will strictly be no refund. The Guest will obtain a conference room coupon to the value of the booking fee.

1.4.1       Should the Guest require to reschedule the date and time that the conference room was initially booked for, there will be no administrative, nor penalty fee for such rescheduling. 

1.5          KH will not be responsible for the provision of any conference requirements other than the conference room itself, which includes: touch screen, WIFI, air-conditioning and audio-visual equipment known as MAXHUB 4K UHD PANEL 86” V6 CLASSIC SERIES and MAXHUB V6 PC MODULE I5 10400 DDR4 8G/128SSD.

1.6          Guests may under no circumstances install, nor make any changes to the multimedia device/s or change any setting/s of the max-hub or its operating system.

1.6.1       Guests are prohibited from loading any data to the MAXHUB via any storage device or wireless transfer. Guests are further advised to use their own storage device through the means of the MAXHUB via screen-sharing or wireless broadcasting capabilities.

1.7          Conference room booking fees are valid for the specified date and times only, unless otherwise indicated.

1.8          Prices are subject to change without prior notice.

1.9          The conference room is limited to a maximum usage of 16 people.

1.10        The conference room may not be booked by anyone under than age of 18 years old.

1.11        All refuse must be removed by the Guest after the use of the conference room and the conference room left in the same state in which it was found.

1.12        The Guest is responsible to ensure that the conference room and audio-visual equipment is returned to KH in the same good order and condition in which they were found.

1.13        The conference room shall always be under the control of the KH, which reserves the right to impose any terms and conditions in addition to those contained herein, as it may deem necessary, in order to ensure that the rights of other visitors to KH, the neighbours, tenants and others are respected.

1.14        KH will not be held liable for interruptions of services (water, electricity, sanitation, ISP (Internet Service Provider outage) and system errors.  

1.14.1     Should there be an ISP interruption / system error which is the cause that the conference room and the multi-media system cannot be used effectively, KH will allow the Guest, at no charge, to reschedule the meeting (for the same time period booked) subject to availability.

1.15        An outgoing inspection will be attended to by KH and the Guest, which will be signed off by both such parties after the use of the allotted time slot of the conference room hire in order to verify that there are no damages to the conference room, and / audio-visual equipment and that the conference room is left in the original state in which it was found.

1.16        There are limitations to amplified music. All music both amplified and unamplified must be restricted to the inside of the conference room. Under no circumstances may PA speakers be directed to or placed on the outside of the conference room venue. All music must be turned down by the expiry of your time period of conference room and must be kept at an acceptable volume that does not cause disruption or disturbance to the surrounding/neighbouring areas and / or other tenants of the property.

1.17        KH, at their discretion, reserves the right to cancel any booking made by a Guest and will reimburse the Guest the booking fee.

               1.18.1 KH will timeously communicate any cancellations directly to the Guest.

1.18        The Guest confirms that should they make the conference room booking on behalf on an entity, that all the required consents have been obtained from the following list which includes but is not limited to : its Members, Directors, Trustees, Representatives.

1.18.1     A Guest booking on behalf on an entity is aware that should the necessary consent/s not be in place and any claim from breach or damages is proceeded with by KH, that the person representing the entity will be held liable in his / her personal capacity.

2. VENUE HIRE TIMES

2.1          The conference room fee includes access to the conference venue from the reserved time slot.

2.2          Additional time slots can be booked through the online booking portal.

2.3          Should a conference room booking continue for longer than the time specified, an additional charge will be levied (Fees to be levied in 30 minutes increments).

3. EQUIPMENT

3.1          KH provides standard audio-visual equipment in the conference room.

3.2          The Guest confirms that they will have to familiarise themself with the online video tutorial (i.e. self-learn) in order to operate the audio-visual equipment and that this must be done prior to the date and time of the reservation of the booking.

3.3          KH will not be held responsible should the Guest not be able to operate the audio-visual equipment.

3.4          Should assistance be required to operate the audio-visual equipment, KH will institute their best efforts to provide such assistance and guidance to the Guest.

3.5          The Guest is to ensure in advance that the standard furniture and equipment is satisfactory.

4. DÉCOR/OUTSIDE SERVICES

4.1          All décor, props and equipment not supplied by KH must be removed directly after the use of the conference room.  

4.2          KH shall not be liable for any items lost or misplaced by the Guest.

4.3          The Guest shall not be entitled to paint, affix or attach any advertising sign, notices or other objects on the walls, floor or doors of the conference room, without the prior written consent of KH first being obtained.

4.4          Should any damage occur due to the above-mentioned (Clause 4.3) , with or without the permission of KH, the Guest will be invoiced for such damages.

4.5          Should the Guest require to set up the conference room the Guest confirms that this remains their responsibility.

5. FOOD AND ALCOHOL

5.1          There will strictly be no consumption of any food items in the conference room.

5.2          No smoking, nor vaping is allowed inside the conference room or on the property of KH.

5.3          Should anyone be found smoking or vaping within the conference room the Guest will be held liable for the cleaning services required to restore the conference room to its original state.

5.4          No alcohol may be consumed in the conference room.

5.5          Any illegal substance is strictly prohibited in the conference room and on the property of KH.

6. PUBLICITY

KH must approve all publicity and advertising relating to the function.

7. FORCE MAJEURE

7.1          KH shall not be liable for any delay or failure to perform any of its obligations if the delay or failure results from events or circumstances outside its reasonable control, including but not limited to acts of God, accidents, war, fire, and pandemic lockdown regulations.

7.2          KH reserves the right to accommodate the Guest at a date and time which is convenient for both parties.

8. GOVERNING LAW AND JURISDICTION

This Agreement shall be governed by and construed in accordance with the law of SOUTH AFRICA and the parties hereby submit to the exclusive jurisdiction of the SOUTH AFRICAN court.

9. SEVERABILITY

If any particular provision and/or term of this Agreement is found to be defective or unenforceable or is cancelled for any reason (whether by any competent Court or otherwise) then the remaining provisions and/or terms shall continue to be of full force and effect. Each provision and/or term of this Agreement shall accordingly be construed as entirely separate and separately enforceable in the widest sense from the other provisions and/or terms hereof.

10. WHOLE AGREEMENT

This Agreement constitutes the entire agreement between the parties regarding the subject matter hereof. No agreements guarantees or representations, whether verbal or in writing, have been concluded, issued or made, upon which any party is relying in concluding this Agreement, save to the extent set out herein.

11. NO VARIATION

No variation of, or addition to or agreed cancellation of this Agreement shall be of any force or effect unless it is reduced to writing and signed by or on behalf of the parties.

12. POPI ACT COMPLIANCE

KH shall ensure full compliance with all South African laws including POPI Act.

13. CANCELLATIONS AND RESCHEDULING

13.1        All cancellations are to be effected via the online portal giving KH timeous notice of such cancellation, and the Guest is aware that in the event of such cancellation, KH will be not refund any monies (I.e. No refund policy). 

13.2        Rescheduling the date and time of the booking after payment on the online booking portal has been made is possible but is subject to availability, and at no additional fees.   

13.1.2     A refund coupon for the use of the conference room will be generated via the online portal which may be used for the rescheduling.      

12.3        KH shall have the right to cancel this contract by written notice to the Guest in the event that the Guest is placed under provisional or final liquidation, judicial management or sequestration or commits any act of insolvency as defined in the Insolvency Act or ceases to carry on business.

14. BREACH

14.1        The terms and conditions of this agreement are all deemed to be material, and should the Guest be in breach of any of these terms and conditions, KH will be entitled to: cancel the booking forthwith; or claim the full booking charges; or claim any damages it may have suffered due to such the breach.

• The interest payable to KH for any money outstanding will be calculated at the prime overdraft rate.

DAMAGE TO, OR LOSS OF, PROPERTY

The Guest will be responsible and liable for any damage or loss caused to KH for the audio-visual equipment and structures of the conference room incurred during the time of occupation of the conference room.

16. GENERAL

All the information contained in any website, brochure, or catalogue, website, mobile application, is subject to alteration at any time without prior notice and KH will not be bound to comply exactly therewith. KH shall not be held liable for any accidents or happenings arising out of such faulty information.

Advice, recommendations, or opinions by representatives of KH are given and expressed in good faith and shall not constitute representations of any description and shall not give rise to any claim against KH or such representatives.

KH may change, add, suspend, cancel, remove or otherwise modify the services offered on this website at any time without prior notice.

INDEMNITY

The Guest indemnifies KH for any claims for damages, injury, or loss by any person(s), including its guests, arising out of the function held at the venue.

YOU HEREBY AGREE, AS A CONDITION OF YOUR OCCUPATION / HIRE OF the CONFERENCE ROOM THAT KH AND THE OWNER, MANAGER AND/OR OPERATOR OF THE PREMISES AND THEIR AFFILIATES AND RESPECTIVE DIRECTORS, OFFICERS, EMPLOYEES, AGENTS AND REPRESENTATIVES (COLLECTIVELY ” KH “) SHALL NOT BE RESPONSIBLE OR LIABLE FOR ANY ACCIDENT OR ANY INJURY OR DEATH OF ANY PERSON OR THE LOSS OR DESTRUCTION OF OR DAMAGE TO ANY PROPERTY, WHETHER ARISING FROM FIRE, THEFT OR ANY OTHER CAUSE WHATSOEVER AND BY WHOMSOEVER CAUSED OR ARISING FROM THE NEGLIGENCE OR WRONGFUL ACTS OR OMISSIONS OF KH. YOU ACCORDINGLY HEREBY IRREVOCABLY AND UNCONDITIONALLY INDEMNIFY AND AGREE TO HOLD HARMLESS KH IN RESPECT OF ANY RESPONSIBILITY AND/OR LIABILITY AS AFORESAID.